ROBERT BELLINGER

BY ROBERT BELLINGER

STAGE SET UP

Friday: Stage Setup (unchanged)

Permit Window: Friday 8 AM – 6 PM

Everything on Friday remains the same. Stage must be fully built, dressed, and safety-checked by 6 PM Friday so that the site is ready for any vendor or pre-event activity.

(Refer to the previous “Friday: Stage Setup” schedule.)

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Saturday: Festival Day & Post-Event Breakdown

Festival Runs Until 8 PM

• 12 PM – 8 PM | Festival programming on the stage area

• Acts, DJs, ceremonies, etc.

• Technical crews remain on-site (light, sound, safety) until final performance.

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Saturday Breakdown: 8 PM – Midnight (or later)

1. Immediate Shutdown & Power-Down (8:00 PM – 8:30 PM)

• Sound & Lighting Teams:

• Power down all audio/lighting equipment in the correct order (main PA first, then stage monitors, then FOH board).

• Remove microphones from stands, unplug cables, and co-coil them on stage ramps.

• Generator:

• Technical lead confirms generator can be shut off safely (ensure no active signals requiring power).

• Safety Officer:

• Patrol stage perimeter to keep attendees clear of teardown crews.

• Ensure first-aid station remains staffed until the last vendor leaves.

2. Breakdown Lighting & Sound Fixtures (8:30 PM – 9:30 PM)

• Rigging Crew:

• Dismount stage monitor speakers and line arrays from truss wings.

• Carefully lower them to the stage floor, pack into road cases.

• Lighting Crew:

• Unbolt and remove front-of-house lights from trusses.

• Store lights in dedicated carts or cases.

• Audio Crew:

• Load mixers, amplifiers, and cables into labeled road crates (stack in the staging area).

3. Canopy & Truss Dismantle (9:30 PM – 10:30 PM)

• Rigging Team:

• Remove canopy/tarp from overhead frame; fold and bag tarps for transport.

• Lower trussing sections to the ground; detach and stack safely.

• Use sandbags/anchors to guide trusses to the staging zone.

• Safety Officer:

• Confirm no loose hardware is left hanging; check for potential hazards.

4. Stage Platform Disassembly (10:30 PM – 11:30 PM)

• Stage Crew:

• Unlatch modular stage platforms, stack in serveral piles.

• Remove drum risers, side wings, backdrop frames.

• Use dollies/forklift to move stacked modules to staging trucks.

• Inventory Lead:

• Tick off each module (legs, surfaces, guardrails) on the checklist as it’s loaded.

5. Initial Site Cleanup & Secure (11:30 PM – 12:00 AM)

• Cleanup Crew:

• Remove stray trash near the stage footprint; place in City bins.

• Sweep/rake sand level near stage edges if required.

• Security:

• Ensure the site is clear of pedestrians; cordon off any remaining loose gear.

• Stage Manager briefs overnight security on locked fencing or caution tape.

NOTE: If local noise ordinances prohibit heavy teardown after 11 PM, plan to pause at midnight and resume Sunday morning. Confirm city curfew.

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Sunday Morning (if needed): Final Breakdown & Cleanup

(Only if Saturday night teardown cannot be fully completed due to noise or time restrictions.)

1. Resume Disassembly (8:00 AM – 9:30 AM)

• Collect any remaining stage modules or trussing from overnight staging zone.

• Load any gear that city order prevented loading on Saturday night.

2. Final Site Cleanup (9:30 AM – 10:30 AM)

• Remove signage, banners, tape, fencing, and any last trash.

• Rake/sweep under and around the stage footprint, returning the beach to its pre-event state.

3. Equipment Load-Out (10:30 AM – 12:00 PM)

• Final check of toolboxes, road cases, and production carts.

• Forklift or dolly load all pallets and road crates onto trucks.

• Sign off on the final equipment checklist; Stage Manager confirms all items are accounted for.

4. Handover & Inspection (12:00 PM – 12:30 PM)

• Safety Officer does a final walkthrough with a City rep to verify the site is clear of hazards.

• Stage Manager and City rep sign off on the “Site Restoration Checklist” to confirm compliance.

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Key Adjustments & Reminders

• Overnight Security: Minimal staff must remain on-site until all stage lights, speakers, and trussing are safely down. If breakdown extends past midnight, ensure security is aware of changing crew shifts.

• Noise Curfew: Check Tybee Island’s ordinance. If noise must cease by 11 PM, adjust Saturday tasks so that loud tasks (rigging disassembly, forklift operation) pause by that time and resume Sunday morning.

• Volunteer & Crew Schedules:

• Saturday Evening Crew: Must be ready to begin teardown at 8:30 PM. Provide dinner/snacks to keep morale high.

• Sunday Morning Crew (if used): Reserve a smaller team to finish remaining tasks—typically only remainders from Saturday that could not be completed due to curfew.

• Equipment Storage: If trucks cannot leave until morning, designate a secure “locked staging area” nearby.

• City Coordination: Communicate directly with the Special Events Coordinator by 5 PM Saturday to confirm breakdown can commence immediately after 8 PM and clarify any noise or curfew restrictions.