ROBERT BELLINGER

Orange Crush Festival @ Hotel Tybee

Same-Day Setup & Breakdown Operations Plan

Event Date: Saturday, April 18, 2026

Location: Hotel Tybee & Adjacent Beachfront

1. Overview

This single-day operations plan outlines a highly efficient setup and teardown schedule managed by the Orange Crush Festival Core Team, in partnership with Hotel Tybee staff and Tybee Island city officials. The plan prioritizes public safety, accessibility, and minimal disruption to surrounding businesses and residents.

2. Setup Schedule — Dawn Operations

Start Time: 5:30 AM (Sunrise/Dawn)

Completion Target: 10:00 AM (Before Gates Open)

5:30 AM – 6:30 AM: Early Arrival & Site Preparation

• Security team sets up barricades, controlled entry lanes, and emergency access points.

• Vendor vehicles arrive and park for unloading.

• Power, lighting, and sound crew establish primary stage hookups.

6:30 AM – 8:00 AM: Infrastructure Assembly

• Stage, VIP zones, and Splash Pad area tents assembled.

• Portable restrooms and dumpster placed and serviced.

• Vendor Village tents, signage, and tables installed along Butler Avenue.

• Shuttle signage and traffic control cones positioned at the Grandview entry.

8:00 AM – 9:30 AM: Testing & Final Inspections

• Full sound check and lighting test.

• Fire, EMS, and city safety walkthrough for compliance.

• Hotel Tybee coordination check-in for guest access and parking alignment.

9:30 AM – 10:00 AM: Staff & Volunteer Briefing

• Crew safety meeting and role assignments.

• Wristbands, credentials, and radios distributed.

• Final walkthrough of Gate 1 and Vendors Village.

10:00 AM: Gates Open to the Public

• All staff on duty; vendors fully operational.

• Continuous monitoring and sanitation maintenance begin.

3. Active Event Operations (10:00 AM – 10:00 PM)

• Continuous oversight by on-site management and safety leads.

• Hourly waste removal and sanitation checks.

• EMS and Security stationed near Splash Pad and beach access points.

• Shuttle operations run from downtown parking locations to Hotel Tybee loop.

4. Breakdown Schedule — Night Operations

Start Time: 10:00 PM (Post-Event Closure)

Completion Target: 11:00 PM (Full Site Clear)

10:00 PM – 10:30 PM: Guest Egress & Safety Sweep

• Attendees exit via Gate 1 and Shuttle routes.

• Security performs controlled exit and perimeter lock.

10:30 PM – 11:00 PM: Teardown & Site Restoration

• Stage and lighting powered down and secured.

• Vendors pack and exit under supervision.

• Restrooms serviced; dumpsters removed.

• Trash and debris collected; streets swept.

• Final inspection by City Public Works and Hotel Tybee management for sign-off.

1 – Festival Overview

Federally trademarked, veteran-owned cultural brand promoting safe, structured celebration and community inclusion.

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2 – Date & Venue

Hotel Tybee Parking Lot & Beach Shoreline | April 18 2026

Single-day festival with full city compliance.

• Setup: Dawn – 8 AM

• Breakdown: Begins 9 PM | Cleanup complete by 10 PM (latest 11 PM)

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3 – Site Layout

• Main Stage: Hotel Tybee parking lot

• VIP Tents: Front/Side sections

• GA Viewing Area: Open lot & walk-up access

• Shoreline: Beach tents, games & SCAD Sand Arts

• Public Safety: Pier, Pavilion & perimeter posts

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4 – Ticket Structure

• General Admission: $40 +

• Group & VIP Packages: Tiered pricing

• Performer Slots: $1,000 + artist buy-ins

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5 – City Benefits

• $300 K + local economic impact

• 80 – 100 temporary jobs and vendor opportunities

• Strengthens Tybee’s tourism brand

• Supports local business and hospitality sectors

• Engages colleges & universities region-wide

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6 – Programming

HBCU Greek Step Show  |  DJ & MC Battles  |  Wet T-Shirt Contest  |  SCAD Sand Arts  |  Beach Games & Sports

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7 – Public Safety & Compliance

• Security Ratio: 1 : 75 (≈ 15–30 officers)

• Agencies: Tybee PD / Fire / EMS / DNR coordination

• Medical: EMT tent + ambulance staging area

• Coverage: $2 M liability  |  ADA routes  |  Noise ≤ 85 dB

• Personnel: 10 – 20 certified security officers  |  On-site department leads

• Equipment: 2–3 dumpsters  |  1–2 EMS units

• 2-4 Male & Female Portable Restrooms 

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8 – Transportation & Parking

Coordinator: Rob Evans

Controlled entry points | Off-site shuttles | Flow map to manage traffic & pedestrian routes

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9 – Sanitation & Environment

• Two cleanup teams rotating hourly

• 10 trash barrels + 10 recycling bins

• Partnership with Tybee Clean Beach Volunteers

• “Leave No Trace” eco-vendor policy

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10 – ADA & Inclusivity

Fully accessible routes, ramps, restrooms, and trained volunteers ensuring equal access for all attendees.

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11 – Insurance & Permit Compliance

• $2 M General Liability  |  $1 M Liquor (optional)

• City & Hotel Tybee listed as insured

• Health Department & DNR approvals in progress

• Documentation timeline: Nov 2025 – Feb 2026

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12 – Legacy & Community Impact

Promotes veteran entrepreneurship, student tourism, and local commerce, contributing to Tybee Island’s long-term economic and cultural growth.

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13 – Closing Statement

The Orange Crush Festival is a registered, insured, and community-driven event committed to safety, sustainability, and cultural celebration. Through professional leadership and strategic partnership, we aim to strengthen Tybee Island’s economy while preserving its natural beauty and community values.

Orange Crush Festival @ Hotel Tybee — Site Map Overview

Event Layout Summary

The 2026 Orange Crush Festival main event takes place at Hotel Tybee and its adjoining beachfront area, with clearly designated spaces for guests, vendors, and emergency access. The layout prioritizes safety, traffic control, and smooth guest flow while maximizing community engagement and visibility for local partners.

Key Areas & Zones

🅿️ 

VIP Parking & Vehicle Entry

Two secured VIP parking zones are located behind the Grandview Event & Conference Center (Dolphin and Turtle Towers).

A single controlled vehicle entry lane ensures efficient traffic management and prevents unauthorized access.

🎟️ 

Main Entrance – Gate 1

Guests enter through Gate 1, positioned on Butler Avenue between Hotel Tybee and the Splash Pad.

This serves as the central registration and check-in point, featuring ticket scanning, wristband distribution, and guest services.

🛍️ 

Vendors Village

Stretching along Butler Avenue, the Vendors Village hosts food trucks, local businesses, and official festival merchandise tents.

This high-traffic corridor connects the main gate to the concert and stage area.

🎤 

Main Stage & VIP Mosh Pit

The festival’s performance area sits near the east edge of the lot beside the Splash Pad.

It includes:

• Main Stage for live DJs, hosts, and headline performers

• VIP 1, 2 & 3 zones with shaded viewing and bottle service

• A dedicated mosh pit for high-energy performances

• Special Guest tent for artists, sponsors, and media personnel

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Splash Pad Zone

The former parking section near the Splash Pad has been converted into an event recreation and cooling area featuring portable restrooms and a trash dumpster for sanitation compliance.

Beach & Community Integration

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Beach Access & Sand Arts Displays

Guests may enjoy beach games and Sand Arts Displays along the shore, with direct access from the northern boundary of the event footprint.

This area is family-friendly and monitored by on-site festival staff.

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Tailgate Tents & Beach Games

North of the Grandview parking lot, attendees can set up Tailgate Tents and participate in Beach Games adjacent to the pier, pavilion, and nearby restaurants and nightlife venues.

Public Safety & Guest Services

• Restrooms: Located near Hotel Tybee and by the beach access area.

• EMS Station: Positioned along the north lot for rapid emergency response.

• Shuttle Stop: Designated pick-up/drop-off area along the Grandview frontage to manage off-site parking flow.

• Dumpster & Cleanup Zone: Behind Hotel Tybee near the Conference Center to support waste-management teams and environmental compliance.

Traffic & Community Flow

Entry and exit routes are aligned with 14th Street(west) and 15th Street (east), directing all vehicle circulation to Butler Avenue.

Directional signage and barriers will ensure that residential and business access remains open throughout the event.

Summary

This site plan reflects Orange Crush Festival’s commitment to safety, structure, and sustainability.

By integrating entertainment, vendor commerce, and beach recreation within a secure, ADA-accessible footprint, the event enhances the local economy while upholding Tybee Island’s community and environmental standards.

George “Mikey” Ransom Turner III

912 665 2538

OrangeCrushFestival.net 

OrangeCrushTickets.com

To the Honorable City Council, Hotel Tybee and Officials of Tybee Island,

I am writing to formally submit this permit application on behalf of the Orange Crush Festival, scheduled for Saturday, April 18, 2026, hosted at Hotel Tybee and the adjacent shoreline.

As the federally recognized trademark owner and Executive Director of this 100 % Disabled Veteran-Owned Business, I am committed to ensuring a safe, lawful, and positive festival experience for residents, visitors, and local businesses alike.

This presentation outlines the event layout, ticketing structure, operations plan, safety and sanitation protocols, and projected economic benefits for the Tybee community. All operations comply with city ordinances and state laws, supported by licensed security, vetted vendors, and on-site coordination with local authorities.

The Orange Crush Festival brings together HBCU alumni, students, and tourists from across the Southeast to celebrate culture, unity, and responsible community engagement.

We thank the City of Tybee Island & Hotel Tybee for its consideration and continued partnership in ensuring an exceptional and safe 2026 festival season.